Terms & Conditions

 Please review the following terms and conditions for travel before registering for a trip with Beadventures.

Trip Cost

The posted trip cost generally includes lodging, workshop tuition, transportation during the trip, guided tours, site fees, and meals as noted.  Not included in the posted price is airfare to and from the destination, travel and medical insurance, alcoholic beverages, project supplies, and meals as noted. 

Prices quoted are in US dollars or Euros and based on current tariffs, rates and exchange, taxes, levies, and costs. Payment is made in US dollars at the currency exchange rate at the time of invoicing. Should any of the costs substantially change, such as a substantial hike in the foreign currency conversion rate, fuel costs, or other matters, there may be an adjustment to the price of the trip. Conversely, if prices are better than expected, Beadventures will cover additional meals or make other accommodations.

Payment

A $300 deposit is required to book a trip. This deposit is non-refundable but may be applied to another Beadventures trip within two-years. Payment may be made by check or credit card (credit card payment is subject to a 3% handling fee).  Payment in full is due 45 days prior to departure date.

Trip Cancellation/Refunds

If you need to cancel your trip, you must do so in writing.  The following cancellation fees will apply:

  • 45 days or more prior to departure, 100% of any fees not already paid to host country for hotels,  transport, or other purposes will be refunded, less the deposit.

  • 22 to 44 days prior to departure, 50% of any fees not already paid to host country for hotels, airfares, transport, or other purposes will be refunded, less the deposit.

  • Within 21 days of departure, there will be no refund.

If Beadventures cancels due to insufficient registrations, a full refund will be made.

Air Travel

Beadventures does not book airline travel.

Group Size

Beadventure tours usually are small, around 12 to 15, including the tour leader and guest teacher.  There may be some exceptions depending on logistics.

Spouse/Partner Travel

A spouse or partner is welcome for the entire trip, but must be prepared to do something while Beadventures projects are being created during hours of class time (if a workshop is part of the Beadventure). A spouse or partner not participating in class may receive a discount.

Single Supplement

Double and single rooms are available, some with own bathroom (en suite). A supplement may be charged on a first come, first served basis for single rooms and/or bathrooms when available, which varies with country and place. Roommates are selected at travel time. Please make it known if you have difficulty or special requests in this regard.

Itinerary

In developing each trip's itinerary, our tour leaders put a lot of thought into what will make a memorable trip.  They also "road test" the itinerary before ever taking a group to a destination to minimize any surprises!  If we discover improvements to the initially planned itinerary--or if unforeseen circumstances beyond our control require changes--we reserve the option to make such changes. 

Activity Level

Some trips involve a lot of walking, often on cobblestones and/or up hills.  In selecting a trip, make certain you are comfortable in meeting any noted activity level.  

Luggage

You will need to be prepared to handle your own luggage, so you might want to consider packing light!  Your hotel may not have an elevator or bell man, which means you need to be prepared to carry your luggage up stairs if necessary. 

Workshop Project

Trips may have their own special project. The teacher will send out a supply list and instructions for the project including pre-requisites (if any). You are encouraged to contact the teacher directly with any questions prior to the trip. Some Beadventures are discovery trips and as such, do not involve a project.

Passport

A valid passport is required for all international travel. You will be notified if any visas, shots, or special requirements are necessary. It is recommended that a passport not have an expiration date within six months of taking the trip. Name on passport must match name on airline ticket.

Special Needs

Every effort is made to accommodate your needs. Please let Beadventures staff know if you require a special diet or have other considerations. Note that some countries are not always handicap friendly.  In most places, walking is required, so a certain level of fitness will help make your trip more enjoyable.

Travel insurance

Beadventures highly recommends purchase of travel insurance to protect from trip cancellation costs should a medical emergency occur.

Responsibility

We have no special knowledge of unsafe conditions, safety problems, health, or weather hazards that may be encountered on our trip.

Beadventures assists in making the necessary arrangements and in no way represent or acts as an agent for transportation carriers, accommodations, and other services connected with the tour. Therefore, Beadventures and its respective employees or representatives accept no responsibility and liability for any injury, loss, damage, delay, accident, or irregularity of any company or person engaged in carrying out services involved.

Therefore, in partial consideration of being allowed to participate in any way with Beadventures and related events and activities, you hereby release, forever discharge, agree to hold harmless, and covenant not to sue Beadventures, its organizers, teachers, volunteers, officers, agents or employees, from all liability claims, demands, and all possible causes of action whatsoever arising out of, or related to, any loss, damage, or injury (including death) that may be sustained from any cause whatsoever.

This waiver extends to any and all of your heirs and should any of them file suit, you will then personally, along with your estate, indemnify the above referenced entities and individuals from any and all claims.

Complete and Return the Registration Form.

On the registration form, your signature of acceptance of these terms and conditions is required before processing/completing your registration.