Terms & Conditions
Please review the following terms and conditions for travel before registering for a trip with Beadventures.
Trip Cost
The posted trip cost generally includes lodging, workshop tuition, transportation during the trip, guided tours, site fees, and meals as noted. Not included in the posted price is airfare to and from the destination, travel and medical insurance, alcoholic beverages, project supplies, and meals as noted.
Prices quoted are in US dollars or Euros and based on current tariffs, rates and exchange, taxes, levies, and costs. Payment is made in US dollars at the currency exchange rate at the time of invoicing. Should any of the costs substantially change, such as a substantial hike in the foreign currency conversion rate, fuel costs, or other matters, there may be an adjustment to the price of the trip. Conversely, if prices are better than expected, Beadventures will cover additional meals or make other accommodations.
Trip Deposit / Cancellation
A $300 deposit is required to reserve a space on a trip. If you decide to cancel your reservation, $100 of the deposit is non-refundable. The $200 balance can be applied to another Beadventure trip within two-years.
Payments may be made by check or credit card (credit card payment is subject to a 4% fee to cover credit card processing charges and can be made via our secure website). Payment in full is due 90 days prior to the start date of Beadventure.
Trip Cancellation/Refunds
If you need to cancel your trip, you must do so in writing. The following cancellation fees will apply:
· 90 days or more prior to departure, 100% of any fees not already paid to host country for hotels, transport, or other purposes will be refunded, less the deposit;
· 61 to 89 days prior to departure, 75% of any fees not already paid to host country for hotels, airfares, transport, or other purposes will be refunded, less the deposit;
· 30 to 60 days prior to departure, 50% of any fees not already paid to host country for hotels, airfares, transport, or other purposes will be refunded, less the deposit;
· Within 29 days of departure, there will be no refund.
If Beadventures cancels due to insufficient sign-ups or any other reason, a full refund will be made.
Travel Protection Insurance
You are making a substantial investment in your upcoming trip. Effective November 1, 2011 Beadventures requires that travelers purchase travel protection coverage in order for you to safeguard your investment. Travel insurance will help you avoid substantial cancellation fees and penalties if you are forced to cancel for a covered reason, as well as provide protection for flight delays, missed connections, lost baggage, and emergency assistance.
While you always want to believe you have control over events, the unexpected can happen. Beadventures’ refund policy will be enforced. A number of companies offer insurance policies; one source Beadventures recommends is Travelex Insurance Services.
Air Travel
Beadventures does not book airline travel.
Group Size
Beadventure tours usually are small, around 8 to 12, including the tour leader and guest teacher. There may be some exceptions depending on logistics and student interest.
Spouse/Partner Travel
A spouse or partner is welcome for the entire trip, but must be prepared to do something while Beadventures projects are being created during hours of class time (if a workshop is part of the Beadventure). A spouse or partner not participating in class may receive a discount.
Single Supplement
The trip cost for nearly all trips is based on sharing a room. Single rooms may be available at an additional cost and on a first-come, first-reserved basis. Roommates are selected at travel time. Please make it known if you have difficulty or special requests in this regard.
Itinerary
In developing each trip's itinerary, our tour leaders put a lot of thought into what will make a memorable trip. Before taking a group to a destination, each tour leader "road tests" the itinerary to minimize surprises. If we discover improvements to the initially planned itinerary--or if unforeseen circumstances beyond our control require changes—we reserve the option to make such changes.
Activity Level
Some trips involve a lot of walking, often on cobblestones and/or up hills. In selecting a trip, make certain you are comfortable in meeting any noted activity level.
Luggage
You will need to be prepared to handle your own luggage, so consider packing light! Your hotel may not have an elevator or bellman, which means you need to be prepared to carry your luggage up stairs if necessary.
Workshop Project
Many trips feature their own special project. The teacher will send out a supply list and instructions for the project including pre-requisites (if any). You are encouraged to contact the teacher directly with any questions prior to the trip. Some Beadventures are discovery trips and as such, do not involve a project.
Passport
A valid passport is required for all international travel. You will be notified if any visas, shots, or special requirements are necessary. It is highly recommended that a passport not have an expiration date within six months of taking the trip. Name on passport must match name on airline ticket.
Special Needs
Every effort is made to accommodate your needs. Please let Beadventures staff know if you require a special diet or have other considerations. Note that some countries are not always handicap friendly. In most places, walking is required, so a certain level of fitness will help make your trip more enjoyable.
Responsibility
We have no special knowledge of unsafe conditions, safety problems, health, or weather hazards that may be encountered on our trip.
Beadventures assists in making the necessary arrangements and in no way represent or acts as an agent for transportation carriers, accommodations, and other services connected with the tour. Therefore, Beadventures and its respective employees or representatives accept no responsibility and liability for any injury, loss, damage, delay, accident, or irregularity of any company or person engaged in carrying out services involved.
Therefore, in partial consideration of being allowed to participate in any way with Beadventures and related events and activities, you hereby release, forever discharge, agree to hold harmless, and covenant not to sue Beadventures, its organizers, teachers, volunteers, officers, agents or employees, from all liability claims, demands, and all possible causes of action whatsoever arising out of, or related to, any loss, damage, or injury (including death) that may be sustained from any cause whatsoever.
This waiver extends to any and all of your heirs and should any of them file suit, you will then personally, along with your estate, indemnify the above referenced entities and individuals from any and all claims.
Complete and Return the Registration Form.
On the registration form, your signature of acceptance of these terms and conditions, including cancellation policies, is required before processing/completing your registration.